Your data and privacy
What information about you can be involved when a company hires with Emoti, who decides how it's used, and how to ask for access, correction or deletion, or to stop being contacted.
When a company hires with Emoti, information about you, such as your profile, messages, screen answers and interview notes, is kept in that company's Emoti workspace. The company decides how it's used, so ask it first for a copy, a correction or deletion, or to stop contacting you. This isn't legal advice, and your rights depend on where you live.
What information can be involved
Depending on how you've been in touch with the company, it can include:
- Profile details: your work history, job titles, skills, education and location, from your CV, your application or a professional profile.
- Contact details: your email address and phone number, if you gave them or a recruiter looked them up.
- Messages: emails and LinkedIn messages from the recruiter, and your replies.
- How you match the role: the criteria you were checked against, the evidence for each, and the team's decisions.
- AI screen answers: your answers, a rating for each against the team's guide, a short summary and an overall score.
- Recorded calls: the recording, a transcript, notes and highlights.
If the company connects other tools, some of this can be copied there: notes and screen scorecards to its applicant tracking system, and alerts about shortlists, replies and screens to its Slack.
To write notes, summaries and answers, some of Emoti's AI features send the relevant text, such as a transcript, to AI model providers through Emoti's model gateway. Admins choose the providers and can see which one handled each task.
Who decides how it's used
The company that's hiring decides why it collects your information, how it uses it and how long it keeps it. Emoti provides the software the company uses. So for most questions, the company is the right place to start: it can tell you what it holds, where it came from and how long it keeps it. Emoti's privacy notice says the same: ask the company first, and Emoti helps it answer.
Ask for access, correction or deletion
- Write to the recruiter who contacted you, or to the company's privacy contact if it has one. Its privacy notice usually says how.
- Say what you're asking for: a copy of your information, a correction, or deletion.
- Include the role and the email address they used to contact you, so they can find your records.
- Keep a copy of your message and note the date you sent it.
If you can't reach the company, or you're not sure which company holds your details, you can write to Emoti at hello@emoti.ai (opens in a new tab), the address in its privacy notice. Say which company contacted you and the email address it used.
Stop being contacted
Reply to the recruiter's message and say you don't want to be contacted again. Replying stops the automatic follow-ups in that sequence, and the recruiter sees your answer. You can also ask them to delete your details. Each company has its own workspace, so if a different company contacts you later, tell them too. See Why a recruiter contacted me.
Your rights depend on where you live
Many places give people rights over their personal information. For example, data protection law in the European Union and the UK (the GDPR and the UK GDPR) lets you ask for access, correction and deletion, and object to some uses. In California, the CCPA gives residents similar rights. Other countries and states have their own rules, and some add rights when automated tools are used in hiring; see How decisions are made. For advice about your own situation, ask a lawyer or your local data protection authority.
Questions people ask about this
Genie answers from this article and the rest of the help center.
Related articles
- Why a recruiter contacted meWhy a recruiter using Emoti wrote to you, how to reply whether you're interested or not, how to ask where they found your details, and how to check that a message is genuine.
- When your interview is recordedHow you're told an interview is recorded by Emoti's notetaker, what the notes contain, who can see them, and how to ask not to be recorded or how long recordings are kept.
- How decisions are madeIn Emoti, AI summarizes and suggests and people decide. How you're assessed on the same criteria as everyone else, why nothing rejects you automatically, and how to ask for a human review or feedback.
- Getting helpWhere to get help with Emoti. Start with Genie and the help center, contact the hiring company about an application, ask your workspace admin about billing, and reach Emoti through the contact page.
- How Emoti works for job seekersHeard from a company through Emoti? What it is, the steps you might meet from a first message to an AI screen and recorded interviews, and what stays in your control. No account needed.